GRVNC

Outreach Committee Meeting

March 15, 2004

       7:30pm-9:30pm

Oakwood Recreation Center – Activities Room

767 California Avenue, Venice

(Enter building from California Ave.)

Agenda

I. Call to Order (chair)

II. Public Comment (20 minutes max)

III. Old business:

   A) Evaluation of Feb 28 Town Hall

   B) Proposal for district outreach pilot (appendix A)

IV. New business:

   A) Improving GRVNC Communication:

       1. GRVNC newsletter

       2. Media Relations Officer

       3. Database and website

       4. Neighborhood Council signage/community bulletin board

       5. Administrative duties:

              GRVNC telephone messages

   B) Set date and chair for May GRVNC Town Hall

V. Set Outreach Committee meeting schedule

VI. Adjourn

Thank you.

Suzanne Thompson

GRVNC Board Member – At Large

            Outreach Committee

(310) 664-1142

APPENDIX A: Proposal for district outreach pilot project

Alice Stek

1/26/04

Goals:

1.      To double GRVNC stakeholder membership in the pilot district as part of the effort to double total stakeholder membership.

2.      To evaluate the feasibility of a similar approach in the other 6 districts.

3.      To increase membership and participation in a relatively underrepresented district.

4.      To reach out to Venice residents who do not have regular access to e-mail/internet.

Proposed area: District 4, Penmar area. Justification: The new representative for this area, Dennis Hathaway has expressed an interest in working on outreach, and this district has the least registrants. This district has an estimated population of residents of 5500, and an estimated 275 registered stakeholders (awaiting confirmation of these numbers). As there are an estimated 4000 eligible stakeholders, doubling our current membership seems feasible.

Plan: Send a letter to all GRVNC registered stakeholders in the district informing them of the outreach campaign and inviting them to participate. Coordinate door-to-door canvassing in the direct neighborhoods of those registered stakeholders interested in participating. Teams of one or more of these neighborhood registrants, probably accompanied by an active GRVNC member or Board member, would go door-to-door with literature and registration forms, to speak to as many neighbors as possible; ideally visiting all of the homes (and businesses, if desired) in the district. In addition to informing and registering their neighbors, the participants could informally collect opinions on issues of concern to the district.

Costs:

Via the City we can send mail at $.12 per letter. This would cost approx. $33 for 275 letters.

Envelopes, photocopies of letters, flyers and registration forms: approx. $160

Total costs: approx. $200, plus lots of volunteer labor.