Rules and Elections Committee

Meeting Minutes

April 6, 2004

 

Present: Tom O'Meara, Fred Dewey, Bob Niemann, Darryl Dufay, Ron Nelson, Erma Darling, Bill Norton

 

Minutes Approved for March 28 and April 1 without objection.

 

Motio to Approve Agenda:  To move item 6d' up to second item on the agenda

 

Maker: Ron

Second: Erma

Fred

Bob

Darryl

Ron

Erma

Bill

N

Y

Y

Y

N

-

Motion passed

 

Motion:  Absentee ballot request must contain photo copy of credential. If not provided, a provisional ballot is returned to requester, and credential must be returned with provisional ballot to become a counted ballot. All requests must arrive via commercial mail. Requests for ballot must be made by stakeholder who is mailing the credential. No third party absentee ballot requsts are allowed.

 

Maker: Fred

Second: Erma

Fred

Bob

Darryl

Ron

Erma

Bill

Y

Y

Y

Y

Y

Y

Motion passed

 

Motion: Vote by mail procedures: (Section IX, Item D of 2004 draft procedures)

"(d) Provide that the IEA will oversee and approve the preparation and distribution of a Vote-by-Mail application which contains spaces for the following information:

i. traditional "GRVNC Membership and Voter Registration card"

ii. return pre-printed envelope "Vote by Mail"

iii. return ballot, either normal or provisional with 2nd request for copy of credential

iv. name and date of the election

v. the date on or before which the application must be received (to be pre-printed on the application

vi. the address where the application is to be mailed or delivered (to be pre-printed on the application)

Maker: Fred

Second: Darryl

Fred

Bob

Darryl

Ron

Erma

Bill

Y

Y

Y

Y

Y

Y

Motion passed

Motion: (Section IX, Item E and F of 2004 draft procedures)

The Vote-by-mail application will be available 21 days before the election and must be received from the voter 14 days before the election.

Voters who received vote-by-mail packets may return their ballot to the election site on election day.

Motion passed by concensus

Next meeting time set for Monday, April 12 at 2:00PM at Beyond Baroque.