Grass Roots Venice NC
Rules and Elections Committee Minutes
17 April 2004
2:00 PM - 7:00 PM
Beyond Baroque
681 Venice Blvd, Venice
Present:
Tom O'Meara
Erma Darling
Ron Nelson
Bob Niemann
Bill Norton
(Darryl Dufay and Fred Dewey resigned at the last meeting)
Call to
order:
No
minutes approve from last meeting, no quorum.
Final line by line review of 2004 election procedures
draft.
Numbered items were approved by consensus.
Motion: in
favor of including "yellow text" to include a vote-by-mail component
in the election procedures.
|
Bill |
Bob |
Ron |
Erma |
Tom |
|
N |
N |
Y |
Y |
N |
Motion fails
Motion: in favor of including a second
day of voting on Monday, June 28th
|
Bill |
Bob |
Ron |
Erma |
Tom |
|
N |
Y |
N |
N |
|
Motion fails
Motion: to set
voting times
|
Bill |
Bob |
Ron |
Erma |
Tom |
|
9-8 |
9-8 or
10-8 |
9-5 |
9-8 or
10-8 |
|
Motion for 10 – 8 passes by consensus
Amendments done by consensus
1.
Page 3, section B, Number 1: strike “so that people who
register with GRVNC are registered voters.”
2.
Page 3, III, 1: change to May 6
3.
Page 3, III, 2: change to May 1
4.
Page 3, III: add “Ron’s 60 day outreach content and
deadline dates” as follows:
5.
Page 4, B: “30 day” meeting content is moved to “60 day”
meeting content and 30 day meeting is removed
6.
Page 4, Add
“Printed Ballot Deadline May 27” to list
7.
Page 4, C, 1: change date to June 5
8.
Page 4, D: Meet
The Candidates date set to Sunday, June 20
9.
Page 4, E: strike election on Monday, June 28
10.
Page 5, A, 1: change May 30 to May 27.
( Erma had to leave,
but quorum still exists )
Motion: to
list candidates on ballot in alphabetical order
|
Bill |
Bob |
Ron |
Tom |
|
Y |
Y |
N |
|
Motion:
For Page 8, A, 1 to read as such: “GRVNC Bylaws state that
stakeholders must sign an affirmation that they are stakeholders when
requesting a ballot. Therefore, all who
come to vote on Election Day will need to sign the new GRVNC Stakeholder affirmation
form in order to receive a ballot.”
|
Bill |
Bob |
Ron |
Tom |
|
Y |
Y |
N |
|
Motion:
For Page 9, E, Approval of Striking of Certified Write in candidates procedure.
|
Bill |
Bob |
Ron |
Tom |
|
Y |
Y |
Y |
|
11.
Page 9, F: strike
“An election day candidates forum will be held…(to end of sentence)”
12.
Page 9, J, 1: change opening time from 1PM to 10AM.
13.
Page 10, J, 2:change closing time announcement to 7:50 PM
14.
Page 10, IX, a: change voting times to 10AM -> 8PM
15.
Page 10, IX, c, b: strike “Candidates may only ask a voter
for their ballot number…(t.e.o.s.)” and replace with “Candidates may only
request a challenge from IEA.”
16.
Page 10, IX, f: Change to “Polling location will be chosen
to facilitate access for the disabled”.
17.
Page 12, XI, b: deleted
18.
Page 13, add statement 9: “Voter may testify to IEA”
19.
Page 13, d: Change to “If IEA does not resolve the
challenge immediately, the voter will be offered a provisional ballot.”
20.
Page 13, e: change
to “When a voter casts a provisional ballot, the voter will be issues
instructions that explain what steps the voter must take to qualify the
provisional ballot.”
21.
Page 13, XII: strike sentence about “certified write-in
candidate”
22.
Page 14, 6. Moved to new section on IRV
Motion: Page 14,
add 10: “Final election results shall be announced in the outreach newsletter.”
|
Bill |
Bob |
Ron |
Tom |
|
N |
N |
Y |
|
23.
Page 14, XIV, 1, b: change stakeholder to candidate
24.
Approve Tom to make technical changes with Paul’s advice
25.
Approve Tom to edit Vote-by-mail language to conform with
these procedures in case the board approves.
Otherwise, election committee would have to meet again, draft
procedures, and then board would have to approve final language.
Motion: Final approval of procedures as modified and discussed.
|
Bill |
Bob |
Ron |
Tom |
|
Y |
Y |
Y |
|