RULES AND ELECTIONS COMMITTEE AGENDA

SUNDAY MARCH 21, 2004

Beyond Baroque

Venice, CA

 

Committee:

Tom O'Meara, chair

Erma Darling

Fred Dewey

Darryl Dufay

Ron Nelson

Bob Niemann

Bill Norton

EMAIL THE ENTIRE COMMITTEE WITH YOUR COMMENTS AND CONCERNS: elections@grvnc.org

 

 

AGENDA

 

 

There is a 2-minute time limit per member of the public per agenda item.  After the public has spoken, the committee will discuss the item, make any appropriate amendments to the motion and vote.  Public comment on agendized items may be limited to 3 people in favor and 3 against followed by a show of hands of members in the audience in favor or against an item in order to complete the public comment within 12 minutes. 

 

1.      Call to Order

 

 

2.      Introductions/Roll Call

 

 

  1. Welcome:  Speaker from League of Women Voters (20 minutes)

 

 

  1. Approval of Minutes of Previous Board Meeting  - 5 minutes

 

 

  1. Approval of Agenda  - 5 minutes

 

 

  1. Action Items

 

 

6a) Motion:  Resolve the ambiguity of the GRVNC bylaws with respect to the membership of committees to state that the chair of the Elections Committee shall determine the committee’s voting members and request that the board, when creating committees in the future, decide if that committee’s voting membership is to be set by the new chair.

 

Bylaws Article VII B.

“Rules and Elections Committee …  responsible for compliance with the GRVNC By-Laws.  Proposes and enforces standing rules as necessary.”

 

Bylaws Article VII:

”Other than the Executive Committee and Land Use and Planning Committee, which have membership specified above, the size and composition of each Committee beyond what is specified in these bylaws is left to the discretion of each Committee and its Chair.”

 

Bylaws Article III:

5.To participate in and provide feedback at all meetings of the GRVNC.

6.  To participate on standing committees and assist with the various activities of the GRVNC, as specified in Article VII.

 

 6b) Motion:  Approval of additional committee members to ensure diversity.  Each applicant will have 2 minutes to express why his/her appointment will enhance the diversity of this committee and that they are willing to come to all meetings and perform the work required to set in motion the GRVNC 2004 elections.  Immediately following each applicant’s statement will be a vote (by all so far approved) on the appointment.

 

6c) Motion A2a:  Set the date, hour, and location of election.

 

6d) Motion A2b:  Set the voting method to be utilized (polls voting or absentee or combo).

 

6e) Motion A2e:  The seats open and available.

 

6f) Motion B1a:  Set date for 60 day outreach meeting.

 

6g) Motion B1b:  60 day flyer design: including process for becoming a candidate, voter eligibility requirements and documentation.

 

6h) Motion B2:  Set date for 30 day outreach meeting.

 

6i) Motion B3:  21 day outreach flyer design.

 

6j) Motion B4: 7 day outreach flyer design.

 

6k) Motion C1:  Selection of Independent Election Administrator.

 

6l) Motion C3:  Written Procedures to specify the roles and responsibilities of al parties participating in the administration of the election.

 

6m) Motion C5: Provisional Ballot procedure.

 

6n) Motion D1:  The location filing period and deadlines for filing for candidacy.

 

6o) Motion D2:  Process and deadlines for verifying candidates’ eligibility and issuing certification for inclusion in the election.

 

6p) Motion D3:  Allowing for Write-in candidates, and procedure

 

6q) Motion E2:  Ballot Design, Plurality Election

 

6r) Motion E2:  Ballot Design, Instant Runoff Election (in case bylaws are  modified prior to election)

 

6s) Motion F: Campaign Restrictions

 

6t) Motion G: Voter Eligibility, type of documentation needed to vote.